Exhibitor Terms

Show schedule

When	What happens
Mon–Wed, March 15–17	Move-in. Dealers with boats come first; vendors may also set up. Schedule a time with show administration.
Wed, March 17, 8:00 PM	Cutoff for all boats, trailers, vehicles and large dealer items.
Thu, March 18, 9:00 AM	Final cutoff for vendors to finish setup with small items.
Thu, March 18	Show open 12:00 PM – 8:00 PM
Fri & Sat, March 19–20	Show open 10:00 AM – 7:00 PM
Sun, March 21	Show open 10:00 AM – 6:00 PM, then vendor teardown
Mon–Wed, March 22–24	Scheduled boat move-out. All boats off the grounds by Wednesday, March 24.

Spaces are booked and paid in full online through this website, by card or ACH bank transfer through Square. No cash, checks or deposits.
Vendor spaces are $100: indoor, outdoor covered or outdoor uncovered. Boat spaces are $100 (standard), $150 (premium) or $200 (top tier). Every order adds a 4% administration fee.
Your company name, products and brands appear on your spaces on the show map and in the exhibitor list, exactly as entered at registration.
Spaces are first come, first served. Show administration may move an exhibitor to a comparable space for safety, access or layout reasons. No refunds for dissatisfaction with placement.
Sharing or subletting a space needs written approval from show administration.
On-site lodging is available only to registered vendors and dealers, not the public, and can be added to their order: double rooms (sleep 2) at $150 per night, a large room (sleeps 6–8) at $400 per night, and group rooms (sleep 6–14) at $600 per night. Rooms are limited and booked first come, first served.
Food and beverages are sold only by the show.

Situation	Refund
Cancelled on or before January 15, 2027	100% of space fees (administration fee not refunded)
Cancelled after January 15, 2027	None
Booked after January 15, 2027	None, final at purchase
Not set up by the move-in cutoff, or a no-show	None

Cancellations must be emailed to boatshow@rustyhookranch.com and count only once show administration confirms in writing.
Approved refunds go back to the original card or bank account through Square within 14 days.

The show runs rain or shine. There are no refunds and no rescheduling for weather, low attendance or a shortened day.
Show administration may pause or close the show early if lightning, high wind or a National Weather Service warning makes the grounds unsafe.
If the show is cancelled for weather, a government order or other events beyond our control, payments are not refunded. Show administration may apply them as a credit toward next year's show.
Vendors are responsible for covering and protecting their displays and products. Outdoor vendors, including those in covered spaces, should bring a tarp or cover for wind-driven rain and for protecting gear overnight.
Vendors in uncovered spaces bring their own tents and weight each leg with at least 25 lb.

No boats, vehicles, trailers or large dealer items enter after 8:00 PM Wednesday, March 17, unless show administration authorizes it in advance.
Any authorized move after the cutoff, or rearranging needed for a late arrival, may carry a $300 move-in fee at show administration's discretion.
Exhibitors who are not set up by their cutoff forfeit all payments.
No move-in or move-out during show hours. Booths stay staffed and open during all show hours.
Small items may be restocked during show hours only with approval from show administration. Boats and other large items cannot be replaced during the show.
Vendor teardown starts after the show closes Sunday at 6:00 PM, or earlier if show administration allows it with no patrons on the grounds.
Dealers move boats out on a schedule set by show administration, after vendors have cleared out, and no later than Wednesday, March 24.
Leave each space clean. Trash and materials left behind are billed at cost.

Dealers: must carry one blanket general liability or event insurance policy covering their business, boats and products on display. A separate policy for each boat is not required. Proof of coverage must be on file before move-in.
Vendors: are strongly encouraged to insure their products, displays and equipment.
Each exhibitor releases Rusty Hook Ranch, the Matagorda Boat Show, and their owners, staff, employees and volunteers from all claims for loss of, theft of or damage to the exhibitor's products, boats, vehicles, displays or other property, however caused.
Each exhibitor agrees to cover any claims, costs or damages arising from its booth, boats, vehicles, staff or products.
The grounds are locked after hours, with security staff on site after hours and during the show. Security is a courtesy and does not guarantee against loss, theft or damage.
The show's total liability to any exhibitor is limited to the amount that exhibitor paid.

Phone 832-731-1794 or 361-510-8708 · boatshow@rustyhookranch.com